Excel subarray based on criteria Note: In the current version of Excel, you In Excel VBA you can move certain columns of your choice with the help of VBA. When you analyze a large dataset in Excel, you might want to group relevant data and create intermediate totals before the grand total. Excel tables enhance the FILTER function by dynamically updating with new data and improving overall functionality. These employees have qualifications which expire and I have been able to apply conditional formatting to highlight when the… Apr 21, 2020 · After filling my two dimensional array (LookupSource), I would like to keep only some records based on critieria (Column A = 10000), so I am trying to copy from LookupSource, the rows that fetch this criteria to the two dimensional array (DataToCopy) which will be copied to the destination sheet. com/make-filtered-list-sub-arrays-excel-using-small/ to create an extracted list of psychology courses that students have taken from their overall list of courses. This article explains multiple ways to lookup a value based on multiple criteria or conditions in Excel. Nov 14, 2024 · Using these formulas, you can unlock the power of multi-criteria lookups in Excel, whether you need to look up a single value, filter multiple matches, or sum based on conditions. In the example shown, the formula in E5 is: =SUM (INDEX (data,N (IF (1, {1,2,3})))) where "data" is the named range B5:B10. Jun 30, 2024 · How to lookup with multiple criteria in Excel. I want to a formula to pick a single employee at random from an "office" I specify in a cell outside the array. Aug 23, 2017 · Learn how to build a dynamic list filtered by criteria in Excel with sub-arrays using INDEX and SMALL. Using information found elsewhere, I added a condition that the course had to be passed with a C grade (2. Jun 21, 2024 · I want to filter the first column to exclude certain items, then I want to filter other columns based on other criteria. I have a workbook which holds all details of employees on the main worksheet in an array. . with the sample data below, there will be filters applied to the table, say date Jan 5, 2011 · If 'Ontario' and 'Nov-10' are the criteria, the returned array should be {onemore. Apr 16, 2024 · This article discusses how to extract data from Excel based on different criteria using the Array formula, the Filter tool, and others. These ways will help you to use XLOOKUP function. May 19, 2024 · This article shows 4 criteria on how to AutoFilter with multiple texts and numeric values, AND, OR operators on the same field in VBA Excel. Apr 13, 2022 · Transfer Data based off a criteria to certain Column ItalianPlatinum Jan 15, 2025 Excel Questions 2 Replies 11 Views 415 Jan 16, 2025 Jun 1, 2023 · Discover how to filter by a list in Excel with the FILTER and COUNTIFS functions. Feb 20, 2025 · Discover how to automatically move rows in Excel based on criteria. This is the minimum value in group "A" above a temperature of 72. Jun 28, 2025 · Excel: How to Pull Data from Another Sheet Based on Criteria – A Guide Excel is an incredibly powerful tool that enables users to manage, analyze, and visualize data with ease. By adopting the right techniques we can make advanced dynamic arrays work in more scenarios. Jul 29, 2015 · I am attempting to obtain an array of only values that meet certain criteria. Most of the methods include combined functions. VBA With statement, Or and And Operators were used. The table is structured as follows: ID Number ListColumn(2) ListColumn(3) Status 1 In Use 2 In Use 3 Free 4 In Use 5 etc Oct 7, 2005 · Suppose I have two rows of data, one with a criteria and one with the data: 1 10 1 20 1 30 2 40 2 50 3 60 2 70 1 80 Suppose I wanted to create an array based on any number with a condition of "1", like so: 10 20 30 80 Is there any easy way to do that? I can use sumif or sumproduct to Jul 3, 2024 · Use several built-in Excel functions to form formula to extract data from a table based on multiple criteria. This allows formulas to spill across multiple cells if the formula returns multi-cell ranges or arrays. To return results from a list based on multiple indices, you would think to use something like this: This would ideally return {Banana;Orange;Watermelon}. Scenario 1: If the value in the "C" column contains specific text, then replace the corresponding values in the "A" column as below If the value in C contains "abc" then A= "abc". Download our practice workbook for free, and modify it! Apr 12, 2023 · See how to filter in Excel dynamically with formulas. This article shows you how to exclude columns. Jun 4, 2014 · I have a whole array of values. Oct 5, 2018 · Use the VBA Array Filter to find matches in an arrays of strings. To return a result from a list based on a single index, use this: This would return Banana. In newer versions of Excel that support dynamic array formulas, this formula will work seamlessly. Aug 13, 2024 · Note: in Legacy Excel, this is an array formula and needs to be entered with Control + Shift + Enter. Jul 3, 2024 · In this articel, we have showed 5 ways to generate list based on criteria in Excel. See the TAKE function. This requires you to set up a small data table on your spreadsheet and read-in the criteria with your VBA code. I would like to create a sub-list from this consisting only of countries who have over 100 people. Download the practice workbook and try these now. Try dropping your ranges and criteria into this: Aug 9, 2024 · The article focuses on how to filter multiple criteria in different column by excel VBA. Jun 9, 2025 · The Excel FILTER function is one of the most powerful dynamic array functions introduced in Excel 365 and Excel 2021. This guide will help you build formulas that work the first time with over 50 examples. Jul 7, 2025 · Learn how to return all matching values in Excel using FILTER, INDEX, array formulas, and more. In the example shown, the formula in H5 is: =MINIFS(data[Value],data[Group],F5,data[Temp],">"&G5) With "A" in cell F5 and the number 72 in cell G5, the result is 94. Jul 17, 2024 · This article narrows down six formulas to find cells that match multiple criteria from different arrays in MS Excel. The rows to return are provided as numbers in separate arguments. I have an array formula ( see image ) which lifts statements from a column based on criteria I set ( there are 3 criteria and I've used the array to create 3 lists - but only for the column highlighted ). This tutorial will teach you to write an Excel formula to use SUBTOTAL with IF (Conditional SUBTOTAL). Feb 12, 2025 · Learn how to pull data from another sheet in Excel based on multiple criteria. Jan 7, 2025 · Learn how to use COUNTIF and SUBTOTAL functions together in Excel with step-by-step examples. Jul 31, 2025 · Learn how to create a dynamic list in Excel based on criteria using formulas, FILTER function, and tables for easy, automated data filtering and analysis. Mar 7, 2023 · Hi I used the following code to automatically hide/unhide rows based on conditions but do not have the skills to also apply this to columns. Jun 27, 2024 · In this article, I explained 4 easy ways to perform XLOOKUP with Multiple Criteria. Includes using and / or logic to filter with multiple lists. Feb 18, 2015 · This works for me: This is a criteria over two fields/columns (9 and 10), this filters rows with values >0 on column 9 and rows with values 4, 7, and 8 on column 10. Optimize your data analysis! Dec 24, 2014 · I want to use autofilter in vba to filter using a dynamic range of cell values. Discover powerful methods to match complex conditions and streamline your data analysis. Learn 3 easy ways to lookup with multiple criteria of both AND and OR type in any data set. Jul 8, 2020 · sintx Perhaps your Excel version already supports the new FILTER function. com}. Enhance your data analysis by counting conditionally and handling filtered rows efficiently. Each number corresponds to the numeric index of a row in the given array. Aug 24, 2025 · Learn how to filter data with multiple criteria in Excel VBA using AutoFilter, AdvancedFilter, and logic-based filtering across ranges. Jun 27, 2024 · This article discusses how to implement VBA Macro to Delete Columns Based on 8 different Criteria in Excel. However, this does not return an array. Now I am looking to apply a filter in "K" colum to select "Yes" alone loop through this array of items which are in "I" column and get the total sum from R column. Explore real-time examples and step-by Mar 14, 2023 · The tutorial shows how to do multiple criteria vlookup with INDEX and MATCH in Excel. Excel Magic Trick 538: Dynamic Sub Tables Based On Master Sheet Array Formula & Drilling Through excelisfun 1. Feb 1, 2018 · The idea is to read a bank statement into an array and then either extract that data based on a date range or insert it into the array based on a date range, into my file. Can someone please explain how to return an array with values based on multiple criteria? Jul 8, 2021 · 7 Easy & Useful methods to sum based on column and row criteria in MS Excel. Feb 7, 2014 · Learn how to create dependent drop-downs with conditional data validation in Excel - no complicated macros required! Jun 18, 2025 · The Excel CHOOSEROWS function returns specific rows from an array or range. Streamline data analysis in your spreadsheets. There are several settings to consider when filtering arrays. This method is particularly useful for those new to Excel or for simple extraction tasks that don’t require complex formulas or advanced techniques. Jul 19, 2022 · This tutorial explains how to create a list in Excel based on specific criteria, including an example. May 27, 2020 · I have below code where we arrived at the list based on criteria and I have assigned it to an array called arr1. May 12, 2024 · To lookup values with INDEX and MATCH, using multiple criteria, you can use an array formula. In scenarios where one criterion of a lookup task is dependent on another lookup, we can use the Double (Nested) XLOOKUP to perform the nested lookups. Apr 19, 2024 · 6 Easy Methods to return all rows that match criteria in Excel. 0) or better. Step-by-step instructions and download-able example. Jul 31, 2024 · Learn how to apply conditional formatting to GROUPBY and PIVOTBY formula results to turn your data into clear and colorful summary reports. Download our Excel workbook, practice & modify data! Aug 23, 2017 · Learn how to build a dynamic list filtered by criteria in Excel with sub-arrays using INDEX and SMALL. Mar 22, 2023 · Advanced VLOOKUP formula examples show how to Vlookup multiple criteria, return a specific instance or all matches, dynamically pull data from multiple sheets, and more. Feb 4, 2023 · Max If – Multiple Criteria We can also identify the largest value based on multiple criteria by using Boolean logic. Let’s see the Syntax and Examples on Filter Function in VBA. Is this possible? Data: Type Value Type #1 3 Type #1 4 Type #2 5 Type #1 8 Type #2 9 So, in my output table, I Jan 31, 2023 · Dynamic arrays provide a lot of new functionality. Note: In the current version of Excel, you I have an array of data but i want to create a sub array based on 2 criteria my formula works fine with one criteron but not works with multiple criteria. Jan 16, 2021 · I am looking to implement two scenarios using VBA code in excel. I am aware of Excel functions like SUMIFS that accept parameters for range and condition, but instead of In this Excel tutorial, you;'l learn how to use the VBA Autofilter method in Excel to automate the process of filtering data. Since the return array is a sub-total, I have to perform "Select Visible Cells" to paste the data into a new sheet in order to do my XLOOKUP formula. Each array keeping their respective rows. Basically the same as the filtering, copying, pasteing that you do now, but it's all dynamic and will update automatically with the larger table. Feb 1, 2023 · The tutorial presents the new Excel TAKE function and shows how you can get a specified number of rows or columns from a range or array with a simple formula. You can combine multiple criteria using logical operators like AND and OR for more complex filtering. Aug 4, 2024 · Method 1 – Apply a Formula with the INDEX, MATCH, and COUNTIF Functions to Transpose Rows to Columns Based on Criteria in Excel Steps In cell E5, use the following formula to get the unique products. " The macro would then continue seaerching down column D until it reaches the last row I've got a large table, and I'm looking to pull a list from the table based on criteria into another sheet so that I don't have to filter multiple rows and then copy/paste whats left. Let's look into how you can create this very powerful table and take VBA filtering to the next level! Apr 21, 2020 · After filling my two dimensional array (LookupSource), I would like to keep only some records based on critieria (Column A = 10000), so I am trying to copy from LookupSource, the rows that fetch this criteria to the two dimensional array (DataToCopy) which will be copied to the destination sheet. I'm already using SUMPRODUCT in the workbook to return specific data values from the data worksheet based on multiple criteria: Jul 1, 2020 · I want to pull this information into an array, and then split this array into multiple smaller arrays based on their "Power Source". This capability is vital for consolidating Jul 1, 2024 · Learn to efficiently sum values based on criteria in another column in Excel using formulas like SUMIF, SUMPRODUCT, and dynamic arrays. But my Sep 2, 2025 · Excel’s built-in filter function is a quick and user-friendly way to extract data based on specific criteria. Download our practice workbook, modify data and exercise! Sep 22, 2025 · 6 Ways to Subtotal in Microsoft Excel Learn how to subtotal in Excel using simple methods ranging from manual Excel functions to Excel VBA-based automation. Aug 18, 2017 · Extracting a List of Values Filtered by Criteria with Sub-Arrays elcommissioner Aug 19, 2017 filter array filter array data columns list all matches rows matching criteria sub array E Sep 25, 2021 · VBA Advanced Filter is one of the many hidden gems that Excel VBA offers to make our time more productive. You can use this Function with zero-based array for easily extracting the matched items from a string array. Jun 29, 2023 · This tutorial explains how to use AutoFilter with multiple criteria in VBA, including several examples. What I need is a formula that returns an array of the values in column 2, based on the criteria on column 1. Public Sub Oct 13, 2024 · Hello, I need help writing a VBA code for macro that will perform an XLOOKUP formula based on three lookup values from a return array that is a sub-total. I am fine if array Jan 1, 2020 · I am trying to do a subtotal of the number with multiple criteria. Jul 6, 2024 · 3 effective and useful methods to use SUMIF with multiple criteria in Excel. This function filters a range or array based on a logical test and returns all matching rows in a spill range, updating automatically when your data changes. Apr 14, 2023 · The tutorial shows how to conditionally sum multiple columns in Excel with a single or multiple criteria. Sep 17, 2019 · 1 Here's an example that matches based on 3 criteria. So if I choose "apples", my output array should be {1,2,3}. Apr 19, 2023 · See how to use the SORTBY function in Excel to sort data by a custom list, in random order, by text length, and more. Best, Jacek Mar 28, 2014 · Extract a List of Values Filtered by Criteria with Sub-Arrays in Excel Using the template given, I've modified the code to include an AND statement nested in the IF, theoretically solving my issue. So I was hoping to put all my criteria into a macro and run that would filter all my columns for multiple criteria, instead of going to each column and then manually filtering them. 25M subscribers Subscribe Dec 11, 2007 · Hello, I am trying to write a macro that will search column D for a specific value (in this example "Emerging") and then copy the entire row and paste it to the first blank row on the sheet named "Emerging. Feb 17, 2015 · The only way I know to filter out values with VBA is to use Excel's spreadsheet-based Advanced Filter functionality. Jul 25, 2023 · This tutorial will demonstrate how to perform a Double (Nested) XLOOKUP in Excel. is hard because it requires a good understanding of how Excel handles data. Get practical examples for accurate counts. Feb 14, 2024 · Make a dependent drop down lists in Excel so you can select a category and show all products using this XLOOKUP trick. Jun 26, 2024 · See how to use Excel's GROUPBY function for advanced data analysis. Column A lists the "office" they work in. Aug 11, 2022 · The VBA Filter Function allows you to quickly filter arrays. Jun 13, 2024 · Learn how to use Excel formulas like FILTER, INDEX/MATCH, XLOOKUP, and VLOOKUP to easily list and extract values based on one or more specific criteria. com, again. Can you help? In attachment please find sample workbook. Jun 25, 2024 · In this instructive session, I’ll demonstrate 4 cases with the proper explanation of ranking in Excel based on multiple criteria. I need to filter out some of these values based on a descriptor column. And you can do that with a formula. Download our practice workbook and exercise! Jul 3, 2024 · 6 suitable examples of using VLOOKUP function with multiple criteria in Excel. Aug 14, 2024 · Six Effective Ways to Copy Rows from One Sheet to Another Based on Criteria in Excel. 2 days ago · Learn how to mirror a table on another sheet in Excel using simple formulas, conditional logic, Power Query, and VBA for automatic updates. For example, my current table Apr 10, 2012 · Hi all, I have a structured excel table where I need to pass a reference number into an array based on whether that reference is in use or not. May 5, 2024 · Master Excel with this guide on using a formula to return cell value based on criteria. Create multiple dropdown, make the list expandable, have the items sorted alphabetically, and more. We will discuss them below. Learn 3 easy ways to delete rows in Excel based on criteria using a Macro. My question is 'J17' is not the last row of the array range, that is dynamic, is there a way for me to achieve this to automatically extend the array range. Sum values based on one or more conditions by using the SUMIFS function in a formula. Jul 8, 2024 · How to delete rows in Excel based on criteria using a Macro. I'm using the following Excel formula using the FILTER function to output rows of data. Jul 7, 2014 · I used http://exceltactics. I have a data sample on which I need to apply a linear regression. May 14, 2024 · To get INDEX to return an array of items to another function, you can use an obscure trick based on the IF and N functions. Apr 25, 2024 · In this article, I’ll demonstrate 4 methods to filter the entire dataset based on the cell value in Excel VBA with proper explanation. Aug 30, 2018 · Hi, i want to extract list of text values based on criteria from table (using structure table references). I will include a screenshot of a sample of work below. For more details and a sample workbook, see INDEX and MATCH with multiple criteria. Step-by-step guide for all Excel versions. This is commonly known as subtotal. This example will show the largest Order Size for each Store Name, but for Order Dates before 4/30/2021 by using the MAX, IF and DATE Functions: {=MAX(IF((B3:B8="A")*(C3:C8<DATE(2021,4,30)),D3:D8))} Notice here we multiply two sets of TRUE/FAL